Kickoff meeting agenda how to#

Review of the project goals and objectives.Introductions, project name, and overview.

With these objectives in mind, let’s take a look at what you should include in this handy document. This is especially important if you’re dealing with a large, complex project with many stakeholders.

Kickoff meeting agenda how to#

How to create a project kickoff meeting agendaĪ project kickoff meeting agenda allows you to keep track of what you need to do, who should attend the meeting, and what you need to discuss. Think of the former as a zoomed-in focus and the latter as a big-picture view. This might include confirming the project scope, discussing the client’s expectations, and agreeing on metrics. When kicking off a project with clients, the agenda will focus more on aligning the project goals and objectives. This might include assigning tasks, setting deadlines, and ironing out any logistical issues. When kicking off a project with your team, the agenda will be more focused on the nuts and bolts of how the project will run. The main difference between a team and client kickoff meeting is the level of detail that’s covered. What’s the difference between a project kickoff meeting with your team vs.

Confirm everyone is on the same page and ready to move forward.

Address any concerns or risks that might impact the project.

Get buy-in from all stakeholders on the project plan.

Establish a shared understanding of the project’s goal and objectives.

Introduce the project team and clarify roles and responsibilities.

The agenda for a project kickoff meeting should achieve the following objectives: What is a project kickoff meeting agenda, and why do you need one? Basically, every element that forms the scaffolding of your project should be set out in your project kickoff meeting. The meeting also covers things like project milestones, task assignments, how and when to communicate, and so on. It’s an opportunity for everyone involved to ask questions, give input, and get clarity on anything they’re unsure about. Yet, a project kickoff meeting isn’t just a chance for the project manager to give a long speech about the project. It’s also an opportunity for the project manager to gain a better understanding of the client’s expectations and consider any potential risks that might crop up. The purpose of the meeting is to ensure everyone understands the objectives of the project and knows what their role will be. This includes the project manager, project sponsor, client, and any other stakeholders. What is a project kickoff meeting?Ī project kickoff meeting is a gathering of all the key people involved in a project. So, let’s see how a kickoff meeting agenda can help your project succeed. Sure, you might get a few things right along the way, but without proper prep, the chances of wasting time are so much higher. Whether you’re setting off on a journey or prepping for an exam, there’s nothing more important than being prepared. The project kickoff meeting agenda is your blueprint for making this happen. It should cover all the important goals, tasks, deliverables, and deadlines and set roles and responsibilities within the team. And nothing says “I mean business” like a project kickoff meeting agenda.Ī kickoff meeting is a crucial first step in getting a new project off on the right foot. As project managers, it’s your responsibility to get the job done.